The official Mail app is perhaps the most used software title on macOS. To maximize your Mail experience, you should consider customizing your email settings. Here are the ways you can customize the email app on Mac.

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Jan 07, 2020  To reply to everyone in the message, click on the “reply all” button, compose your message and then hit send. To forward a message, click on the forward button, add any additional text if desired, and then hit send. Organizational Tools in the Mail App. The mail app can make it really easy to organize and sort through your emails. In the Mail app on your Mac, if the Send button is dimmed in the toolbar of your message, or your message can’t be sent using the outgoing mail server, try these suggestions. Make sure the outgoing (SMTP) mail server is specified as directed by the provider of your email account.

Check for new messages frequency

You can adjust the Mail app to check for new emails automatically, according to a schedule, or manually. With a schedule, you can decide how much time should pass before the system looks for new mail again.

1. In the app, click on Mail in the macOS menu bar.
2. From the Mail pulldown menu, select Preferences.
3. Click on the pulldown to the right of Check for new messages.

Mar 17, 2020  Whatever the situation, Outlook has you covered by letting you schedule an email to send later. Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365. Mar 16, 2020 If you're unable to send or receive mail or if you experience delays in receiving mail, restarting Mac Mail will usually fix the problem. However, if you've restarted Mac Mail but are still experiencing issues, the problem could be incorrectly entering a recipient’s email address, or a temporary mail issue. May 20, 2019  In Microsoft Outlook 2016 for Mac running on Mac OS X Yosemite (10.10) or later versions, you cannot set Outlook as the default application. In Outlook Preferences, under General, you enable the Make Outlook the default application for e-mail, calendar, and contacts option.However, when you check the general preferences again, this option is not enabled. You can attach a file to e-mail you send from your Mac. These attachments are typically word-processing documents, but you can attach any type of file: pictures, music, spreadsheets, videos, and more. To send a file with your e-mail, click the Attach button. In the window that appears, select the file you have in.

Your choices are: Automatic, Every minute, every 5 minutes, every 10 minutes, every 30 minutes, every hour, or Manual.

Jan 15, 2020  The app contains a lot of useful features, including read later and send later. You can unsubscribe from newsletters with a single click, and swipe messages away. But the real strength of this app is when you are dealing with your contacts in a sales context. When sending emails, you can get a jump start by using templates.

By default, the system checks for new mail automatically. You may want to change this setting if you don't want to be disturbed by receiving further emails, have a slow connection or some other issue.

Change new message sound

When you receive a new message in Mail, you can get a sound alert on your Mac. To adjust this setting:

1. Select Mail from the Mail menu bar.
2. Click on Preferences.
3. Go to the General tab.
4. Click on the pulldown to the right of New messages sound.

You can select from a list of over 10 built-in sounds. You can hear a sample by clicking on them.

Change new message notifications

Perhaps you don't want to be alerted when every new email arrives. Instead, you only want to know when new emails arrive from specific individuals or groups.

1. Select Mail from the Mail menu bar.
2. Click on Preferences.
3. Go to the General tab.
4. Click on the pulldown to the right of New message notifications.

Your choices are Inbox Only (the default), VIPs, Contacts, or All Mailboxes.

With VIPs selected, you'll only get alerted when your most important contacts send emails. By contrast, when Contacts is selected, you'll receive a notification every time any of your contacts sends a message. With All Mailboxes, you'll receive notifications whenever a new (but unopened) message is dropped into any folder in Mail.

Change dock unread count

By default, the unread email count on the macOS dock is based on the number of unread messages in the Inbox. However, you can change this -- at least slightly.

1. Select Mail from the Mail menu bar.
2. Click on Preferences.
3. Go to the General tab.
4. Click on the pulldown to the right of Dock unread count.

Your choices are Inbox or All Mailboxes. Selecting the latter means you'll see a count of all unread emails across all the folders in Mail -- including your junk folders.

You can turn the unread count off completely by doing the following:

1. Click on System Preferences in the macOS dock.
2. Select Notifications
3. Click on Mail on the left side of the screen.

4. Uncheck Badge app icon.

Make the Mail app more your own by using its built-in customization tools.

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Questions?

Let us know in the comments below if you have any more Mail tips or have questions about the email app in general!

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